Open Enrollment (OE) begins on Monday, May 22, 2023 (12:00 AM EDT) and closes on Monday, June 5, 2023 (11:59 p.m. EDT).
The new plan year begins on July 1, 2023, and ends on June 30, 2024.
We hope you find this open enrollment webpage along with our annual fair and meeting extremely helpful. As you navigate this webpage, you will find information on how to review your benefits, how to enroll or make changes/updates, an updated benefit presentation and guide, and more resources to answer all your health and benefit open enrollment questions.
Open Enrollment is the one time each year that you can elect to make changes to your health insurance coverage.
You can change, drop, or add coverage for yourself or your dependents. It is 100% your choice and your responsibility.
| Current Premium | New Premium | |
|---|---|---|
| Employee Only | $27.31 | $28.44 |
| Employee + 1 | $54.63 | $56.88 |
| Employee + 2 or more | $69.65 | $72.53 |
| Current Premium | New Premium | |
|---|---|---|
| Employee Only | $29.99 | $31.49 |
| Employee + 1 | $59.79 | $62.78 |
| Employee + 2 or more | $76.83 | $80.67 |
| Current Premium | New Premium | |
|---|---|---|
| Employee Only | $41.40 | $43.47 |
| Employee + 1 | $87.12 | $91.48 |
| Employee + 2 or more | $111.96 | $117.56 |
| Current Premium | New Premium | |
|---|---|---|
| Employee Only | $1.37 | $1.30 |
| Employee +1 | $2.68 | $2.66 |
| Employee + 2 or more | $4.02 | $3.84 |
If you are currently enrolled in a Flexible Spending Account (FSA) or Dependent Flexible Spending Account (DFSA):
When does Open enrollment start and end?
Open Enrollment starts on May 22, 2023, at 12 AM EST and ends on June 5, 2023 at 11:59 PM EST. Do not wait until the deadline to change your mind or change your plans!
How do I enroll or make changes to my benefits?
Download this useful guide or refer to the employee benefit guide to learn how to enroll, make changes, or add/drop a dependent.
Can I change my benefits mid-year?
Yes and No. If you experience a qualifying event mid-year you may change your insurance plan elections. If you do not experience a qualifying event, you may not change insurance plans.
What is a qualifying event?
A qualifying event is an event that triggers a special enrollment period for an individual to make changes to their insurance plans outside of the regular annual open enrollment period. Example of qualifying events include (but are not limited to): the birth or adoption of a child, marriage, divorce, etc. You have 30 days from the date of the event to notify HR about the qualifying event and make changes.
See page 7 of the Benefit guide for more information.
What if I don’t want to change anything this year?
That’s great – it sounds like you’re please with your benefits! No action is required on your behalf, but we encourage you to review your current benefit elections and the 2023 – 2024 benefit guide anyway to stay informed. There is still a mandatory benefit presentation that must be viewed by all employees.
Does DASH pay for my health benefit premiums?
DASH covers 90% of the cost of your insurance premiums. You are only responsible for 10% of the cost of premiums. For vision insurance, DASH covers 100% of the cost. Additionally, DASH provides to all regular full-time employees Short Term Disability and Life Insurance at no cost.
Can I review my benefits anytime?
Yes, we encourage you to print out your election summary to review your final health plan selections. You may share that with your dependents. If you need a summary of your benefits down the road, you may always visit the Paychex Benefit Administration portal to view/download/print a copy of your election summary.
Can my spouse/partner or family member help me enroll?
We encourage you to get your family involved with open enrollment. Please feel free to share all relevant information and resources with your dependents. However, you should sign off on your benefit elections.
Who do I call if I don’t receive new insurance cards?
Human Resources is always here to help. Please let us know if you do not receive a new medical card. You can also call the insurance provider directly to replace lost or stolen cards. For your convenience, carrier contact and website information can be found on the last page of the benefit guide booklet.
HR Tip: Download the health provider mobile app (UHC and Kaiser) or register online (Vision & Dental) to gain instant access to health plan information, electronic cards, deductible balances, explanation of benefits (EOB) and much more!
What if I forgot to add/drop insurance coverage?
If it is past the open enrollment deadline, you will have to continue with the selected coverage until the following open enrollment unless you have a qualifying event. See benefit guide for more on qualifying events.
Where can I find a new health provider or doctor?
You can find a provider online or by calling the insurance customer service number. For your convenience, carrier contact and website information can be found on the last page of the benefit guide booklet.
What is a premium?
A premium is portion that you pay for the Company’s health insurance. This is paid bi-weekly, and it is a payroll deduction. See your employee pay stub for deduction amounts or go to the Benefit Administration portal in Paychex to review your deduction amount and total benefit summary.
What is a deductible?
The amount that you owe for covered health services before the insurance company (UHC or Kaiser) begins to pay.
What is a co-payment?
A fixed amount (for example, $15) you pay for a covered health care service, usually when you receive
the service. The amount can vary by the type of covered health care service. See the Glossary of Health Terms in the employee benefit guide for more information.
What is a co-insurance?
Your share of the costs of a covered health care service, calculated as a percent (for example, 10%) of
the allowed amount for the service. You pay co-insurance plus any deductibles you owe. For example, if the health insurance or plan’s allowed amount for an office visit is $100 and you’ve met your Deductible, your co-insurance payment of 10% would be $10. The health insurance or plan pays the rest of the allowed amount. See the Glossary of Health Terms in the employee benefit guide for more information.
What happens to my Flexible Spending Account if I leave DASH?
You cannot take an FSA with you; if you leave DASH, you forfeit any funds in that account.
What is preventive care and how much do I pay for it? Preventive care includes routine well exams, screenings, and immunizations intended to prevent or avoid illness or other health problems. Under the Affordable Care Act (ACA), you can get certain preventive health care services covered at 100%, without any cost to you. Examples of preventive care include:
Benefit Presentation:
This year, we are requiring all employees to watch the open enrollment benefit presentation available in Paychex if they are unable to attend the health fair. This presentation contains important information regarding the benefit offerings for the new plan year.
Benefit Guide:
For your convenience, please download a copy of the new benefit guide for plan year 2023 – 2024. Click on the links below.
‘How do I enroll?’ Guide:
Paychex – Benefit Administration Portal Access:
To view the Benefit Administration portal in Paychex, click here. The benefit portal is not accessible via the Paychex mobile app.
For a guide explaining how to enroll in the Paychex system, click here.
Human Resources is here to help! Whether you want to consult with an HR representative in person, by phone, or remotely online, we have you covered. For in-person walk-in options, please see the open enrollment lounge schedule below:
If you would like to meet with an HR representative privately, over the phone, or via an online meeting platform, please email us at DASH-HR@alexandriava.gov to schedule an appointment.
Enrollments over the phone may take between 10-15 minutes to complete. You must sign off and/or acknowledge receipt of the enrollment confirmation page.
Please read: If you’re adding a new dependent, send us your dependent’s information prior to the meeting date or have it handy during your appointment time. The following dependent information is required: date of birth, social security #, full legal name, and relation to you).
Email us at DASH-HR@alexandriava.gov with any general questions or concerns that you may have regarding open enrollment.
Stay safe and healthy!
Sincerely,
DASH Human Resources Team